Meeting Minutes

DELDOT / ACEC Delaware

Transportation Partnering Committee

October 23, 2007

Administrative Issues

• Overhead & Fixed Fee – it was noted that the proposed Fixed Fee schedule prepared by DelDOT was received by ACEC Delaware and will be reviewed by the general membership. A meeting will be scheduled with DelDOT to discuss ACEC Delaware comments.
• DelDOT Errors and Omissions Policy – Bob Taylor will discuss with DelDOT DAG Fred Schranck and then contact Mike Angelo.

Specific Issues

• TIS Reviews – new contacts with JMT and McCormick Taylor have been executed. Contract with E&K is in process. The full TIS option has been selected by one developer at this time.
• Subdivision/Entrance Plan Reviews – Ralph Reeb suggested that ACEC Delaware appoint one representative person for each county to participate in discussions to improve the process.
• Entrance Manual and Subdivision Street Guidelines – Public Information Meeting scheduled for 10/30/07 at DelDOT Administration Building.
• SB 284 Procedures – Ralph Reeb provided DRAFT procedures for developer right of way acquisition to ACEC Delaware for review and comment. ACEC Delaware will circulate to the general membership, gather all comments and review with DelDOT.
• Traffic Control Manual – the new manual will be included in the November Delaware Register. It is hoped that the manual will be effective 11/20/07.
• Utility Manual – the manual is on the DelDOT web site. Additional up-dates will occur as necessary. Fran Hahn, DelDOT Chief of Utilities, will be giving a presentation on the manual at the DelDOT Winter Workshop.

General Issues

• CTP Update – no additional revenue increases are being proposed for this year. DelDOT will be making their presentation to the Budget Committee in mid-November.

• Future Requests for Consultant Services
• US 301 – RFQ will be let in November. One firm will be selected as a GEC and 4 other firms will be selected for various design contracts.
• Others – Indian River Design/Build contract will be posted in the near future.
• Legislative Issues – House Resolution (No. 28) sponsored by Representative Valihura, established a task force to study all aspects of the Delaware Brown Sign program including but not limited to eligibility, application process, approval process, locations, design, funding and maintenance responsibility. The task force must report its findings and recommendations to the 144^th General Assembly by April of 2008. The task force consists of two House representatives, Bob Hutson/DelDOT, a representative of DEDO, and members of seven tourist destinations. The issues the task force is currently taking issue with are:

1) Eligibility: a) That the location must be open to the general public at least five days per week and at least five and a half hours per day. b) That the organization must have proven non-profit status.

2) Placement: That signs shall be no more than three miles from the attraction. Trailblazer signs with arrows shall be placed at all decision points and may be placed at straight-through intersections and on a continuous road if there is no sign for more than two miles.

• Consultant Control Coordinator – Jim Hoagland has been promoted to the Contract Administrator position in DelDOT. DelDOT has received applications for the Consultant Control Coordinator that Jim recently vacated. DelDOT hopes to have the vacant position filled shortly.

DelDOT Needs

• How can ACEC assist DelDOT? – DelDOT suggested that ACEC Delaware name an advocacy point of contact. DelDOT also suggested that support by ACEC Delaware for the new Subdivision Manual would be beneficial in getting the manual approved for use.

Future Topics

• Lump Sum Contracts

Next Meeting: January 29, 2008 @ 1:30 pm in the Dover Room

Action Items:

1. Bob Taylor will contact Mike Angelo with the results of his discussion with Fred Schranck concerning the E&O Policy.
2. ACEC Delaware will circulate the proposed profit policy to its general membership for comment. A meeting will then be scheduled with the DelDOT Profit and Overhead Subcommittee to discuss comments on the proposed policy.
3. ACEC Delaware will forward the names of 3 individual’s representative of each county to assist DelDOT with refining the Subdivision/Entrance Review process. Names will be submitted to Ralph Reeb.
4. ACEC Delaware will circulate the DRAFT SB 284 procedures for comments. A meeting will be scheduled with DelDOT to discuss the ACEC Delaware comments.
5. ACEC Delaware will select an individual that will serve as a contact person for advocacy issues with DelDOT.