Meeting Minutes

 

DELDOT / ACEC-DE

Transportation Partnering Committee

October 27, 2009

 

1. Up-date to our August meeting discussion on DelDOT Consultant Cost Reductions – DelDOT was able to capture existing savings to avoid any further action except the following two items. DelDOT has increased in-house staff in the Traffic Section and has moved as many projects as practical to in-house staff for design. DelDOT discussed pending letter to all consultants currently under contract directing rate freezes for all consultant staff until June 30, 2010.

 

2. Status of the TTF projected revenues and potential new revenues for FY 11. – DelDOT anticipates an $8 million short fall in revenues to be announced by DEFAC in December.

 

3. Status of ARRA projects – a plan in place to assure that all ARRA funds will be obligated. There is some talk about a possible second stimulus in June.

 

4. Status of FHWA grants submittal – two projects are under consideration; I-95 Toll Plaza and I-95/US 202 Interchange.

 

5. Subdivision SWM approval coordination between DelDOT and DNREC – currently a process is in-place to coordinate reviews between agencies. ACEC-DE suggests combining reviews to speed process and provide for better coordinated comments. There is supposed to be a memorandum of understanding in the works between DelDOT & DNREC.

 

6. Up-date on the new Subdivision Plan Process tracking application – the new process is in place and functioning. All agree that the new process is moving projects through the system more efficiently.

 

7. Up-coming RFP’s – established open-end contracts will be reviewed in December and may have terms extended until the end of FY 10.

 

8. AASHTO Uniform Audit and Accounting Guide – DelDOT is currently reviewing.

 

9. Additional Discussion – There was some discussion about DBE assignment and percentages. DelDOT will review the process and look to get in-house Project Managers involved in the establishment of project specific goals.